Job Summary

Administrative Assistant

  • Location:
    Cupertino, California
  • Job reference:
  • Category:
    Customer Service (non-IT)
  • Contract Type:

Modis Engineering is currently recruiting for an Administrative Assistant job located in Cupertino, CA
The Group Administrative Assistant will act as a liaison between the senior Marcom leaders, XF business teams and external business partners. This individual will handle complex calendar management, field requests from team members, and assist the Marcom leaders with travel and expenses. This position will support a variety of senior Marcom leaders and/or Creative Directors as well as work collaboratively with other administrative staff across Marcom and Client.


Heavy calendar management using iCal -manage daily calendars showing flexibility and problem-solving abilities; adjust and prioritize schedules due to last minute changes from conflicting meetings, coordination with executive schedules, and meeting room availability
Coordinate key team meetings with internal leadership teams across client as well as with external business partners
Answer correspondence and redirect as needed to teams
Set up large team meetings, organizing catering when needed
Organize team off site meetings
Arrange complex domestic and international travel and process expense reports
Manage supplies and equipment

Position Requirements:

Superior verbal and written communication skills
Ability to communicate effectively with senior executives and their assistants
Proactive problem-solving abilities to deal with challenging deadlines and priorities
Able to anticipate change and react efficiently; comfortable with ambiguity
Able to handle multiple tasks for multiple individuals
Discretion in handling confidential materials and issues
Excels under pressure, maintaining a calm demeanor
Works well independently, and with a team
Strong interpersonal skills
Ability to thrive in a dynamic creative studio environment


BA or BS Preferred

If you are interested in this Quality Analyst-Language Specialist job in Cupertino, CA then please click APPLY NOW. For other opportunities available at Modis Engineering, go to If you have questions about the position, please contact Sundi Martin at 408-328-0770 or

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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