Job Summary

Administrative Assistant

  • Location:
    Boston, Massachusetts
  • Salary:
    11 $ - 14 $ / Hour
  • Job reference:
  • Category:
    Accounting (non-IT)
  • Contract Type:

Modis has an entry level role for an administrative assistant for a large well-known firm in Boston mass. The responsibilities include

  • Type and produce reports, letters, graphics and other documents and handle routine correspondence as directed. Assemble information for use in reports and meetings. Compose letters, memoranda and other documents from dictation, verbal direction or knowledge of Company policy and procedures.
  • Schedule appointments and meetings for department personnel. Screen mail and telephone calls, direct requests to the appropriate person and follow-up on replies. Independently respond to questions and situations which arise during Manager's absence using discretion and judgement based on knowledge of business unit(s) activities.
  • Set up and maintain filing system for assigned department(s), including confidential data and ensure records are accurate and up-to-date.
  • Handle administrative projects as assigned by management and ensure the accurate and timely completion of tasks. Projects assigned may include research, correspondence or other work of the department. Independently gather information, test for reasonableness and analyze data. Make recommendations regarding change and solutions to issues or problems.
  • Arrange function room, menus and travel for large and small external meetings in accordance with Company travel policies.

Knowledge and Skills
• Associate's degree or equivalent
• 3+ years' experience
• Excellent problem solving skills
• Strong organizational skills
• Strong verbal and written communication skills
• Ability to gather and consolidate data from various sources
• Excellent design and presentation preparation skills
• Ability to set priorities, handle multiple tasks, and meet deadlines
• Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information
• Typing and proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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