Job Summary

ELA Business Operations Analyst

  • Location:
    San Jose, California
  • Job reference:
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An ELA Business Operations Analyst job is available be in San Jose, CA courtesy of Modis Engineering and Technology.

In this role you will provide licensing operations support for Security Enterprise License customers. You will interact and collaborate with various internal operational teams, ELA core team and various fulfillment functional teams.
You mist be able to execute operational processes to deliver the licensing operations coordination function for the ELA program, while meeting customer expectations.

You will be the single source of truth for ELA licensing operations in support of initial market trials for the initiative.

The ELA Business Operations Analyst duties and responsibilities include the following:

Maintain customer records at a very granular level, interact extensively with the customer, manually cut license keys, maintain and track extensive license and order spreadsheets, and upload to document repository.
Define process improvement measures to track and improve overall customer satisfaction as it relates to ELA licensing processes Internal Coordination.
Minimize or eliminate manual steps by understanding current processes and hand-offs, gaps, future needs and designing automated solutions (entitlement tracking, license generation, communication) to improve customer experience and minimize turn-around time.
Attention to detail needed.
Write scripts to automate process steps to speed up turn around time for licensing requests, etc.
Ability to validate partners’ Purchase Orders for Security ELA against detailed checklist.
Communicate to partner clearly highlighting necessary changes.
Submit needed documents as per ELA process for booking and invoicing Sec ELA deals to internal groups.
Work closely with Cisco booking agent to book ELA orders on an urgent basis (may involve some weekend/evening follow ups especially during month end and quarter end).
Validate Sales order and communicate sales order/invoice information to partners.
Follow established processes to determine needed partner information from internal groups for booking purposes, execute channel operational tasks per ELA process as needed, maintain site for latest qualified partner status.
Accountable to ELA Operations Manager.
Project management experience needed with ability to keep track of multiple customers and work-streams at play concurrently.
Ability to understand the big picture while paying close attention to the details and completion of tasks in a timely manner in order to meet customer expectations.
Ability to understand how individual processes tie in to the overall solution.

Business/Data Analysis & Reporting:

Be the single source of truth for ELA licensing operations in support of initial market trials for the initiative.
Build and generate Cisco, metrics and operational dashboard capabilities on a regular cadence from the ground up.

Build and generate quarterly license and value consumption reports for each ELA customer.
Ability to slice and dice data in multiple ways as needed Skills required.
Strong MS Excel Macro and VB scripting skills needed.
Strong customer facing experience and associated skills needed (excellent communication – both written and verbal – formal communication to customers).
Extremely detail oriented and proactively driven; Cisco licensing/ SWIFT experience a plus.
Experienced and sharp project manager with ability to juggle multiple tasks in a cross functional, fast paced environment.
Experienced business analyst with excellent spreadsheet and database/tools skill-set.
Ability to assess and learn quickly; develop processes and tools per business needs while adapting to rapid changes in environment.
Ability to submit detailed license provision sheets for recognizing revenue per Finance and Operations needs.
Weekly updates regarding Partner/Customer data: define dashboards, metrics on customers and partners as needed by the licensing program
Frequent Operational/Licensing Metrics Report.
Establish frequent reports on licensing operations, customer, and metrics (license volume/order volume/revenue recognition/channel operations) as needed by the licensing program.
Periodic license consumption and value report generation for assigned customers.
Prepare Business Review reports as needed for assigned customers.

If you are interested in this ELA Business Operations Analyst job in San Jose, CA. If you have questions about the position please contact Kathy Wheeler at 423-800-0255 or via email at

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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