Job Summary

Executive Assistant II

  • Location:
    Pleasanton, California
  • Job reference:
  • Category:
    Accounting (non-IT)
  • Contract Type:

Are you interested in working for the #1 Healthcare company in America?
Are you authorized to work in the U.S. without sponsorship?  (We are unable to work C2C all employees must work W2).
If you feel that you are a great match for this opportunity, please apply directly or feel free to contact Paul 303-222-2441
"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire."
Duration: 6 months
Hourly Pay rate: $27hr
Location: Pleasanton CA
Executive Assistant II
Support most senior executives (i.e., SVP, President, CEO), particularly in large organizations. Responsibilities may include making travel and meeting arrangements, screening calls, composing letters and reports, preparing presentations and financial data. Has advanced computer skills including: word processing, spreadsheet, presentation and database software; and may train others. Has the ability to perform Internet research. Work is generally of highly confidential nature. Possesses strong interpersonal skills, leadership, negotiation, analytical and problem solving skills. May train and supervise other administrative staff
Job Title: Executive Assistant II
Job Responsible for advanced administrative and business operations support for senior management. Requires continuous use of technical and business vocabulary and a detailed knowledge of the organization's operations, policies, procedures, and personnel.
Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Works independently to anticipate and meet business needs.
The primary job duties this position is responsible for achieving are listed in order of importance.
• Independently provides most complex administrative support and project coordination for senior executive(s), and as needed, other senior management members to include the following:
• Manages inquiries (phones, email, in person) and directs to appropriate parties based on functional/operational knowledge; independently responds to routine to most complex inquiries.
• Manages multiple calendars to include arranging more complex special events requiring solid understanding of broad business requirements and coordination of ambiguous dependencies.
• Independently composes complex and detailed correspondence for senior executive(s) using in-depth knowledge, business acumen/functional knowledge; independently researches and updates department documents. May use intermediate to advanced Word, Excel, PowerPoint, and/or Access functions and other software applications as needed.
• Independently designs and creates reports and participates in special cross-functional projects that require complex project coordination and independent judgment, in response to business needs.
• Manages executive travel and business expense budgets, as well as billing and payment authorization for planned & unplanned expenses and special events; handles recharges across business units.
Anticipates and proactively resolves potential budget overages. May assist the executive and/or Finance liaison with the development of preliminary budgets for cost center(s).
• Interacts with executives, board members and employees across multiple organizations, as well as external representatives, serving as a liaison for the department/function to discuss and resolve complex administrative matters, business processes, and project activities to facilitate department goal attainment.
• Coordinates executive assistant workflow across  departments; designs and implements new processes as needed.
Minimum Education (Indicate minimum education or degree required.)
• High School Diploma or General Education Development (GED) required.
Preferred Education (Indicate preferred education or degree required.)
• Bachelor's degree preferred.
Minimum Work Experience and Qualifications (Indicate minimum years of job experience, skills or abilities required for the job.)
Basic Qualifications:
• Minimum ten (10) years of administrative and executive assistant experience with increasing levels of scope and discretion.
Additional Requirements:
• Demonstrated success providing executive support within a complex work environment.
• Ability to learn and apply thorough knowledge of policies, practices, business, theories and systems.
• Ability to effectively use in-depth knowledge of company practices, techniques, and standards to work autonomously.
• Applies advanced business theories/concepts to accomplish significant department projects and/or initiatives.
• Extreme attention to detail and ability to coordinate and provide support to an executive with a highly dynamic/complex role at.
• As a skilled specialist, completes tasks in creative and effective ways.
• Uses intermediate to advanced MS Office skills (Word, Excel and/or PowerPoint) to create more difficult presentation materials with graphs/illustrations, and proofreads content for accuracy and established formatting.
• Uses advanced verbal and written communication skills to compose more complex, detailed correspondence and reports, recommends updates to department/functions, and represents dept/function.
• Ability to work autonomously in a fast-paced, stressful environment.
• Demonstrated ability to be resourceful and independently make key decisions.
• Must be able to work in a Labor/Management Partnership environment.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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