Job Summary

Senior Administrative Assistant

  • Location:
    San Diego, California
  • Job reference:
    US_EN_6_17404_61373603
  • Category:
    Consulting
  • Contract Type:
    Contract/Temp to Hire

Sr. Administrative Assistant - Contract to Hire
 
Our client one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies. This position is located in Torrey Pines, CA.
 
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
 
This position is responsible for providing direct assistance to a senior Vice President. Manages access to and maintains their schedule which requires contact with internal management, staff, and external customers or officials. Has access to sensitive information necessitating the use of tact, diplomacy, discretion and judgment. Communicates with executive, administrative and management personnel to gather or convey relevant information. Initiates special reports and completes a variety of administrative assignments.
 
DUTIES AND RESPONSIBILITIES:


  • Coordinates schedules and ensures management is made aware of issues that need immediate attention.
  • Interfaces with executives, managers, and staff as well as customers and visitors to gather and prepare information.
  • Coordinates the preparation and review of correspondence, reports, and presentations for internal and external audiences.
  • Plans, schedules and coordinates various organizational meetings, events, and travel arrangements.
  • Tracks progress of delegated staff assignments and may coordinate activities between departments.
  • Screens calls, prioritizes mail and maintains follow-up system to ensure completion of each task or project. Maintains confidential and specialized files and/or records. Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.
  • May provide guidance and/or direction to other staff.
  • Maintains the strict confidentiality of sensitive information.
  • Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
  • Expected to work in a safe manner in accordance with established operating procedures and practices.

 
ADDITIONAL FUNCTIONS:
Qualifications:
Typically requires a high school diploma or equivalent and six or more years experience in a field related to the specialized functional area or unit where assigned. Must demonstrate an extensive in-depth understanding of assigned functional area principles, theories and concepts. Must possess: (1) the ability to grasp new concepts quickly; (2) the ability to maintain the confidentiality of sensitive information; (3) excellent organization skills and ability to establish priorities; (4) the ability to identify issues, interpret and explain complex information and solve non-routine problems, issues or situations that require evaluation and interpretation; (5) strong analytical, interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors; (6) comprehensive understanding of applicable policies and procedures as well as a complete understanding of relevant regulations; (7) extensive knowledge of computer operations and applications. Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.
 
Additional Qualifications

  • Typically requires a high school diploma or equivalent and six or more years experience in a field related to the specialized functional area or unit where assigned. Must demonstrate an extensive in-depth understanding of assigned functional area principles, theories and concepts.
  • Must possess: (1) the ability to grasp new concepts quickly; (2) the ability to maintain the confidentiality of sensitive information; (3) excellent organization skills and ability to establish priorities; (4) the ability to identify issues, interpret and explain complex information and solve non-routine problems, issues or situations that require evaluation and interpretation; (5) strong analytical, interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors; (6) comprehensive understanding of applicable policies and procedures as well as a complete understanding of relevant regulations; (7) extensive knowledge of computer operations and applications.
  • Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

 
 
 
 


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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal employment opportunity information:
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