Job Summary

Staffing Coordinator

  • Location:
    Sunnyvale , California
  • Category:
    Database Administrator
  • Contract Type:
  • Job reference:

Corporate company seeking a talented, self-motivated contractor to assist the staffing team. Strong skills in setting up interviews using Microsoft Outlook. Any applicant tracking systems experience (we use iCIMS) is helpful. Successful candidate will support our Recruiters with scheduling interviews, both global and domestic and roundtable assessment meetings, initiate background checks, create jobs and generate offer letters in our Applicant Tracking Database, collect applications and Non-Disclosure Agreements (NDAs). Involved in administrative tasks around candidates Visas, immigration, travel, relocation, surveys, and more.


Schedule and track phone screen, on-site interviews and roundtable sessions Coordinate all elements of the candidate experience such as travel arrangements, booking rooms, video conferencing etc.
Administrative system support within Applicant Tracking System; including creating new job requisitions, routing offer letters for approval, and making administrative changes when necessary.
Manage pre-employment background checks and maintain records Partner with managers and systems team to extend contractor records Generate reports on an as needed basis
Assist the Human Resource team on other special projects on an ad hoc basis

Must be able to work independently and be able to handle multiple projects in an accurate and responsive manner High level of attention to detail is critical Excellent problem solving skills are required Top notch administrative skills to complete a wide range of tasks in a creative and effective way Must exhibit high levels of trust, communication and confidentiality Proficient in MS Office (Word, Excel, PowerPoint and Outlook), with intermediate or advanced Excel skills and Outlook skills Experience with HRIS systems or applicant tracking system a plus Exceptional written and verbal communication skills

Education: Education
High School diploma required, some college preferred, bachelor's degree a bonus

If you are interested in this opportunity, resumes can be sent to Julie McClung at

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal employment opportunity information:
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