3 Common Project Collaboration Pitfalls and How to Avoid Them

Hanne Struyfs Posted 19 November 2019

We are at the start of the 4th industrial revolution and cannot even imagine all the possibilities technologies such as machine learning, automation, artificial intelligence, nanotechnology, and internet of things will bring. What we do know is that collaboration is key to bring these possibilities to life.

Yet, this is often where the shoe pinches. Honestly, we are not that good at collaborating as we might think we are and often, we simply do not have the right tools for the job. But we can make it work! Here you find the 3 most common pitfalls in project collaboration and how to avoid them.

First, the pitfalls are not about knowledge, technical skills, access to new technologies, budget, or resources. No, basically, it's all about communication, planning, and using the right tools.

  1. The number 1 challenge faced by project teams, is poor communication. The solution? Two-way communication! It sounds easy but does take some efforts. When sharing information, it is vital to check for understanding and ask feedback, making sure everyone is on the same page. On the other end, questions should be asked to make sure the message is clearly understood.
  2. Secondly, a lack of proper planning is paving the way to misunderstanding, miscommunication, and conflicting priorities. Before the start of any collaboration, it is key to align on objectives and goals, scope, timeline and resources, success criteria, stakeholders, standardized processes, internal and external dependencies, risk identification and mitigation, and how to integrate all of this into a workable plan.
  3. Finally, although we like sending (long) emails or creating nice spreadsheets, they are not the best tools for collaboration. Unfortunately, there is no list of '10 best collaboration tools', as the right tool depends on the need. Hence, starting with evaluating the need and finding the best tool to answer that need is well worth the investment. Once the right tools for the job are chosen, it is crucial to make sure the team actually starts using them. A communication plan and tool hierarchy should do the trick.

Source: Capterra

Synergising expertise and talent through collaboration is at the heart of what we do at Modis. Feel free to reach out anytime if you want to learn more about our project management approach.

Hanne StruyfsProject Manager Life SciencesTweet this

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