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Administrative Coordinator

Ref: 6172

Contract Type

Modis is a global leader in professional solutions for IT, Engineering and Life Sciences. The company connects the smartest people and brightest businesses to the opportunities they need to thrive.

With more than 13 years of experience in Bulgaria, we deliver IT Service Desk, Data Center and Network Services, End-User Device Support (Desktop & Mobile), Application Development and Support and BPO Solutions to more than 40 multinational companies.

Job Description

Key Role Responsibilities: 

  • Oversee procurement administration and supplier communication (requesting offers, status updates, organize meetings…);
  • Centralize and archive all procurement documentation (RFPs, Proposals, Contract, SLAs…);
  • Validate supplier invoices against agreements and performed work;
  • Monitor team activity progress and plan regular reviews;
  • Collect team KPIs and prepare periodic or ad-hoc reports;
  • Act as the point of contact and communicate Team activity statuses to all stakeholders as appropriate;
  • Create and maintain comprehensive team documentation, plans, calendars and reports (Policies, Processes, SOP, records…);
  • Standardize and validate team communication following marketing and communication standards;
  • Support team administrative tasks (Paid leaves, sick leaves, expense reports, travel arrangements, events…);
  • Proactively gather data and information in the support of the team;
  • Organizing, participating and recording internal and stakeholder meetings.


  • 12 months of experience on current position;
  • Excellent English (at least C1);
  • Excellent interpersonal skills and ability to communicate effectively at all levels (written and verbal);
  • Proficient with Microsoft office (Word, Excel, PowerPoint, Outlook, Visio…);
  • Ability to work positively with a wide range of individuals;
  • Sense of ownership;
  • Sense of urgency;
  • Collaboration approach and solution driven mentality;
  • Autonomy with responsibility.

The following requirements will be considered as an advantage:

  • Practical experience writing and reviewing processes and management system documentation (ITIL, ISO);
  • Administrative and/or project coordination experience;
  • Ideally facility management/operations experience including procurement/purchasing of goods and services in the IT sector.

Sounds interesting? Connect with us, we are waiting for you.

Only short-listed candidates will be contacted. All applications will be treated in strict confidentiality.