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Assistant/Office Administration 80-100% Hybrid

Ref: JN-062022-312314

Posted today
Job Location
Office & Business Support

Provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. May handle special projects and execute research and data analysis tasks. Analyzes problems, determines approach, compiles and analyses data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be in various functional areas.

The perfect candidate has a finished apprenticeship in a commercial field, has at least 3 years of working experience in an administrative assistant position, is skilled in MS-Office, G-Suite, and speaks and writes English and German fluently.

General Information:

• Start date: Asap

• Latest Start Date: 01.11.2022

• End date: 8-12 months after start

• Workplace: Zug area

• Workload: 80-100%

• Home Office: Hybrid

• Travel: Less than 10% within Switzerland

• Fixed working hours: Standard

Tasks & Responsibilities

• Supports assigned leadership team executive and team with a variety of highly advanced and complex administrative and operational activities including but not limited to: scheduling and coordinating onsite/offsite meetings and/or larger scale events

• Coordinating domestic/international travel

• Channeling executive communication and/or materials

• Coordinating and managing department/functional interview scheduling

• Managing budget for the department and/or functional area, monitors expenses against budget, researches and analyses discrepancies

• Provides support on editing and formatting executive-level presentations, reports and other legal and business documentation, compiles highly confidential business and financial information

• Serves as the “go-to-person” for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures

• Develops and/or delivers administrative services training materials and tools

• Responsible for GSite

• Support specific projects as needed

• Serve as project manager and follow-up with team members to ensure deliverables are met on time

Your profile:

• Finished apprenticeship in a commercial field or University Degree Associates Degree or equivalent educational background

• Min. 3 years of relevant administrative assistance experience or as a personal assistant

• Very good computer skills with Microsoft Office, G-Suite, G-Drive, Google Calendar, SAP and Concur would be a plus

• Fluency (spoken and written) in English and German is mandatory

• Very good verbal and written communication and presentation skills in a clear, concise, thorough and high professional and timely manner with all internal and external partners/stakeholders