Candidates Privacy Information Statement
Welcome to Modis part of the Adecco Group. We look forward to working with you to help you to further
develop your career. As you’d expect, to properly perform our services, we collect and use
information about you.
Modis is committed to protecting and respecting your privacy. This Candidate Privacy Information
Statement describes your privacy rights in relation to the information about you that we process, as
well as the steps we take to protect your privacy. We know it’s long, but please read this
Statement carefully. There is an index below so you can go straight to the bits you want if you
Some terms to be clear about
First we need to be clear about how we use some words in this statement.
It may seem obvious, but in this Statement you will be referred to as ‘the Candidate’ or
When we talk about ‘us’ or the ‘Company’ we mean Modis International Limited. The registered office for
Modis International Limited is 10 Bishops Square, London E1 6EG. The Company is part of the Adecco
Group, the largest HR services provider in the world. Through its various companies and business lines
the Adecco Group provides several HR (Human Resources) activities like staffing, secondment, payroll
services, recruitment & selection, testing solutions, career transition, talent development, training &
education, outplacement and international mobility (‘our Activities’).
To carry out our Activities the Company uses several IT systems. In some cases the Company provides a
Self Service Portal (‘Portal’) for its candidates/personnel. The Portal allows you to search
and apply for jobs the Company and its sister companies advertise which match your interests, skills
and/or experience, in the locations where you have expressed an interest in working.
Finally, this is a statement about information about people – like you and your family. It includes
facts about you, but also opinions about you and that you hold (“I’m a football fan”
for example). It’s not about information about the Company (although sometimes the two
overlap). This type of information is sometimes called ‘Personal information’,
‘Personally Identifiable Information’ or ‘PII’. We use the term ‘Personal
Information’ in this Statement.
What personal information does the company collect and use?
Personal information that the company usually collects includes, but is not limited to:
- your name, date and place of birth, contact details and qualifications (education, training
courses and internships), documents evidencing your identity and right to work, assessment results
and any other information you listed on your resume or CV;
- if you log on to the Portal using your LinkedIn or any other social media account: your profile
- if you contact us, in some cases we will keep a record of that correspondence;
- feedback about you from our staff and third parties; where you give feedback on others, we usually
keep that too and that is also personal information about you (it’s your opinion after all);
- we may also collect information on your visits to our website/Portal including (but not limited
to) your IP address, browser, timestamp, location, country traffic data, location data, weblogs and
other communication data and the resources that you access. This information will make your visit to
our website/Portal easier in the future. We might, for example, suggest jobs to you which are being
handled by branches local to where you were when you contacted us;
- we may also collect information for marketing purposes and analysis, including information on how
your respond to email, sms, phone and other marketing campaigns;
- photos and videos of your attendance at training or similar sessions (you will be given a chance
at the session to ask not to be videoed or photographed);
- details of any disabilities and any accommodations we may need to make for you in the workplace; and
- in some cases we will also collect sensitive personal information where we are permitted to do so by
law (so in some countries we will ask you about your background for equal opportunities monitoring).
Why do we use personal information about you?
The company collects and processes personal information:
- To provide you with the services you expect us to, like finding you suitable jobs/assignments to
apply for, helping you with training, or facilitating the process of applying for jobs/assignments.
This includes sending your CV to prospective employers for their consideration and keeping you
informed of future work opportunities by email, telephone, mail and/or other communication
- With your consent we may also use your contact data for direct marketing for example via e-mail,
messaging or telephone; for more information on how your personal data is used if you do consent to
- To further develop, test and improve our website/Portal, or other existing or new systems/processes
to better serve you; this mainly takes place in the context of new IT systems and processes, so that
information about you may be used in the testing of those new IT systems and processes where dummy
data cannot fully replicate the operation of that new IT system;
- To perform studies and statistical and analytical research, for example to compare the effectiveness
of our placement of candidates between different business sectors and geographies and seek to
identify factors that might influence any differences we identify;
- To transfer data to third parties (see below);
- Where necessary, to comply with any legal obligation; and
- We may also process your information to:
a. Promote the security and protection of people, premises, systems and assets;
b. Monitor compliance with internal policies and procedures;
c. Administer communications and other systems used by the Adecco Group (including internal contact
d. Investigate or respond to incidents and complaints;
e. In the case of photos or videos of training sessions, to report internally that the training
sessions have taken place and their content (for example in internal updates) and also to market
similar sessions internally and externally to third parties;
f. Comply with obligations and rights and cooperate with investigations carried out by the police,
government or regulators; and
g. Participate in any potential or actual purchase or sale, or joint venture, of all or part of a
business or company, that any member of the Adecco Group wishes to participate in.
- Photos and/or videos collected from you for the purposes of identification and right to work verification.
What does the law say about this?
We are required by law to have a ground set out in the law to process the information we hold about you.
When you are working with or through Modis our processing of personal information for all these purposes
is based on processing grounds like the performance of a contract to which the data subject is a
party (purposes 1 and 6-7), processing necessary to comply with legal or regulatory obligations
(purpose 6-7) and/or processing necessary in the legitimate interests of Modis in exercising its and
its staff fundamental rights to run a business in a way which does not unduly affect your interests
or fundamental rights and freedoms (purposes 1-5 and 7). When processing is necessary for
the legitimate interests of Modis, we ensure that processing is conducted in such a manner that our
legitimate interests outweigh any individual’s interest. We shall only process your personal
information other than on these grounds with your consent (a further processing ground).
Do you have to give us the personal information we ask for?
You are not obliged to provide your personal information to us, but it is more or less impossible for us
to work with you and provide our services if you do not.
Do we process information about you without any human
intervention at all?
Yes we do at times. The Company may use automated systems/processes and automated decision-making (like
profiling) to provide you, and our clients, with the services you request from us. For example, when our
clients are looking for candidates for jobs, we may conduct a search of our lists of candidates using
automated criteria which takes into account your availability, skillset, pay rate and in some
circumstances previous feedback we have received from clients to compile a shortlist which ranks which
candidates are most likely to fulfil the client’s requirement. This means that sometimes your
position in the rank may be higher than others, depending on how these factors match the clients’
How long do you keep my personal information for?
The Company will keep your personal information for as long as you wish to receive our services and for
up to 2 years thereafter. If you are successful in finding work through us, the Company will need to
keep your personal information for a longer period in order to comply with its on-going legal and
contractual obligations. Generally we retain your personal data concerning taxes, contracts of
employment and any financial information (including payroll data and data relating to pay, etc.) for 7
years, and other personal information for 2 years.
Do we transfer your data to third parties?
As mentioned above, we usually disclose your data to third parties. This is done to complete the purposes
set out above. We do this in the following circumstances:
- To our suppliers. We may, for example, engage a supplier to carry out administrative and operational
work in support of our relationship with you. The supplier(s) will be subject to contractual and
other legal obligations to preserve the confidentiality of your data and to respect your privacy,
and will only have access to the data they need to perform their functions; the relevant suppliers
are typically IT suppliers (who host or support our IT systems, including information about you),
premises management companies (who look after physical security at our buildings, and therefore may
need to know about you to allow access to our buildings) and back office finance and accounting
management providers (who might need to handle details of candidates in order to process accounts
payable and receivable). We may also engage suppliers who provide IT
technology services and solutions, which might include video interview and skills assessment
- To members of the Modis group of companies in other countries. These may be located in- or outside
the European Union; different members of the group fulfil different functions and as result your
information may be shared with them for different reasons:
- Information is shared with members of the Modis group that provide IT functions for the Modis
companies world-wide; those IT functions are located among others in France.
- Information is also shared with Modis affiliates world-wide where you have expressed an interest
in opportunities in that market, or members of the Adecco Group identify that you may have
particular skills required or helpful in that market. A list of the countries in which we
operate is available in the ‘choose your country’ function of our website at
- To our clients/prospective employers: we will share your data with clients of ours who are offering
jobs/assignments you may be interested in, or who are interested in your profile. They owe
contractual and other confidentiality obligations in relation to your data to us, and to you;
- We will share your data with government, police, regulators or law enforcement agencies if, at our
sole discretion, we consider that we are legally obliged or authorised to do so or it would be
prudent to do so; and
- As part of due diligence relating to (or implementation of) a merger, acquisition or other business
transaction we may need to disclose your data to the prospective seller or buyer and their advisers.
Do we transfer your data outside the European Union?
Your data can be transferred and processed in one or more other countries, in- or outside the European
Union. A full list of the countries in which we operate is available in the ‘choose your
country’ function of our website at www.modis.co.uk.
We shall only transfer your data outside the EU to countries which the European Commission believes
offers an adequate level of protection to you (a list of those countries is available here: http://ec.europa.eu/justice/data-protection/international-transfers/adequacy/index_en.htm,
or where the Adecco Group has put in place appropriate safeguards to seek to preserve the privacy of
your information (for which we usually use one of the forms of data transfer contracts approved by the
European Commission, copies of which are available here: http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm.
What are your rights?
- Right to access and obtain a copy of your personal information
You are entitled to request confirmation whether we process any of your personal
information. Where this is the case, you may have access to some of your personal information (via
the Portal) and to certain information about how it is processed. In some cases you can ask us to
provide you with an electronic copy of your information.
- Right to correct your personal information
If you can demonstrate that personal information we hold about you is not correct, you can request
that this information is updated or otherwise corrected. We would encourage you to access the
self-service Portal where possible and update your personal information directly.
- Right to be forgotten/have data deleted
In certain circumstances you have the right to request that we restrict the processing of your
personal data and/or that your personal data is deleted. You may make such a request at any
time and Modis will evaluate if your request should be granted, however this right is subject to any
legal rights or obligations we may have to retain data. For situations where in accordance
with the law, we determine that your request to have your personal information deleted must be
granted, Modis will do so without undue delay. Please bear in mind, once your data is deleted
– that the Company might not be of service to you anymore once this data about you has been
deleted. If you want to re-register with the company again, you will need to re-enter your
- Right to object
As far as the company’s processing of your data is based on the company’s legitimate
interest (and no other processing ground) or relates to direct marketing, you are entitled to object
to the Company processing your data by reference to your particular situation.
If you want to exercise any of your rights, please log into our self-service Portal (here ) so that we may action your instruction as soon as possible.
When you email us to exercise your rights, the Company will need you to identify yourself before actioning your request.
Finally, you have the right to lodge a complaint with the data protection authority in the place where
you live or work, or in the place where you think an issue in relation to your data has arisen.
What about data security when using Modis Systems?
You are responsible for keeping your login details to the Portal safe, in particular the password that we
have given you or that you have chosen. These login credentials are for your own use. You are not
permitted to share your credentials or other account details with any other person(s).
How could you contact us?
If you have any questions or concerns regarding our Statement, would like further information about how
we protect your information (for example when we transfer it outside Europe) and/or when you want to
contact the company’s Group Data Protection Officer (DPO) and your local Privacy Lead, please
email us at email@example.com
or your local Privacy Lead directly at firstname.lastname@example.org..
How do we handle changes to this Statement?
The terms of this Statement may change from time to time. We shall publish any material changes to this
Statement through appropriate notices either on this website or contacting you using other communication
The Modis team