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Programme Project Controller

Ref: 15220254

Posted on 18 November 2022
Job Location
Noordwijk Zh
Contract Type
Posting

Functieprofiel

We are looking for a Programme / Project Controller (M3) to join our Akkodis Aerospace team, working onsite at the European Space Agency in the Netherlands.

Specific tasks to be performed:

Duties include the preparation and maintenance of overall programmatic aspects of the project, i.e. cost, finance, documentation and progress control as well as risk related aspects with the aim to provide full visibility on all aspects related to programme resources.

Specific duties include:

  • implementing and operating planning and control procedures to provide full visibility on all activities related to the progress, while ensuring compliance with established requirements for management reporting on cost, schedule, resources and industrial return;
  • assisting in the preparation of tender documents or contract change with respect to management, cost and schedule/planning requirements and participating in the evaluation of proposals, preparing information required for subsequent contract negotiations and participating in all tasks related to placing of contracts;
  • supporting the management of industrial contracts, monitoring assigned contracts with respect to cost, progress, invoicing, payments, industrial return, geo return, deviations from plans and trends, interface with Delegations and industry (using SAP tool);
  • establishing and maintaining of annual budgets, manpower planning, cost at completion and geo return files;
  • monitoring financial commitments for compliance with budgetary provisions and financial regulations;
  • administering of manpower, missions and industrial procurements from a financial perspective (using WLMS tool);
  • participating to reviews and progress meetings;
  • providing required programmatic, workforce and financial data as well as support with analysis of such data as required preparing the regular programmatic and financial reporting to ESA management and national delegations;
  • supporting the risk management process (using ARAMIS tool);
  • Implementing and maintaining the tools and the procedures for Project Documentation System (using Eclipse tool);

General tasks to be performed:

The work package covers provision of support to the Programmes and Projects. Depending on the size of the programmes / projects and the organisation of the ESA responsible entity the activity may cover one of several programmes/projects.

This may include different categories of ESA programmes/projects in relation to the nature of the corresponding activities, such as space programmes/projects, study and R&D activity programmes, EC projects and activities, etc.

  • Support to the planning, preparation, execution and follow-up of projects / programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:

o Assisting in preparing, developing and maintaining programme level plans.

o Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable.

o Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required.

o Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications.

  • In the field of resources (i.e. financial and manpower) for programme/project(s):

o Assisting in the preparation of long-term, medium term and in-year resource plans.

o Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports.

o Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at– Completion (CAC) of industrial contracts.

o Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required.

  • In the field of procurements and execution of contracts:

o Support to the preparation and follow-up of the Agency’s tender actions.

o Support to the proposal evaluations as expert for the price and schedule verification and analysis.

o Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s).

o Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles.

o Ensuring that above plans are properly inserted in the appropriate management tools.

o Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools.

o Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information.

o Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing.

o Supporting industrial invoicing process and payment verification and control.

o Supporting programme inventory and export control activities, maintain relevant inventory databases.

  • In the field of programme industrial return

o Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities.

o Verification of coherence with ESA corporate Industrial Return data.

o Maintenance of list of specific compensation or improvement measures and follow-up the implementation.

o Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programme/project, including the compensation measures.

  • Support to programme/project level risk management.
  • Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers when relevant.
  • Operation of the associated management information tools and system databases.
  • Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents.
  • Support the execution of the directorate’s Risk Management process

Bedrijfsprofiel

Akkodis has proudly supported the Aerospace & Defence industry in the Netherlands for decades. Our partnership with the European Space Agency (ESA) has been one of the many success stories allowing our people to expand their career horizons. Akkodis experts are contributing to some of the most important technical advances in Aerospace and Defence which impact the way we live our lives today, through specialised engineering expertise and other required skillsets. This could be your future. Become part of our successful team!

About ESA-ESTEC

The European Space Agency (ESA) has sites in several European countries.

The European Space Research and Technology Centre (ESTEC), has grown into ESA’s largest establishment and the technical and organizational hub of Europe’s space sector. Missions designed and tested at ESTEC are circling Earth, have landed on planetary bodies and have probed far into the Solar System.

The infrastructure and equipment assembled here, together with the expert knowhow of its 2800 personnel, make ESTEC a unique resource for Europe. The work done here by teams skilled in every aspect of engineering for space has enabled the creation of novel communication, navigation and information services, creating new jobs and growth while improving the lives of European and world citizens.

Functie-eisen

To successfully perform the above mentioned tasks, the following background / experience is required:

  • Masters in Engineering or equivalent or MBA or equivalent University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, together with a project control background and experience in the disciplines related to the tasks under consideration.
  • Experience in controlling and/or management of activities and resources in aerospace industry;
  • Experience in Satcom industry (Space and Ground Segments);
  • Experience in Private-Public Partnership contracts;
  • Experience in maintaining a Cost at Completion, anticipating and highlighting areas of concerns (technically and programmatically), initiating mitigation actions.
  • Experience in preparation of synthetic reports with deviations from plans and trends. This includes Industrial as well as Operational cost;
  • Experience with the application of project management and project control principles related to the preparation, negotiation and implementation of industrial procurements;
  • Experience with industrial return forecasting and reporting is an asset;
  • Experience in maintenance of a risk register, high level schedule and document configuration control;
  • Experience in project review and risk management processes;
  • Experience in the analysis of business cases / 3rd party investments is an asset;
  • Highly proficient with planning and project control tools (e.g. SAP, MS Excel, MS Project). Familiarity with relevant ESA corporate applications (e.g. ESA-P, Eclipse) is an asset;
  • Excellent planning and organization skills and attention to detail, good judgment and a pragmatic approach;
  • Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule;
  • Good sense of contacts and communications, ability to interface at appropriate level with relevant actors within and outside of the Directorate;
  • Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset;

Please send your CV to recruitmentaerospace@modis.com before 14/12/2022

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