Job Description - Executive Assistant in Pasadena
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Executive Assistant

Ref: US_EN_6_914737_1529218

Posted on 01 February 2024
Salary
$30 - $32

At Akkodis, we use our insight, knowledge, and global resources to make exceptional connections every day. With 60 branch offices located strategically throughout North America, we are positioned perfectly to deliver the industry's top talent to each of our clients. Clients choose Akkodis as their workforce partner to solve staffing challenges that range from locating hard-to-find niche talent to completing quick-fill demands.

Akkodis is seeking an Executive Assistant a Contract Position with a client located in Pasadena, CA (Hybrid)

Pay Rate: $30-32/hr.

Location: Pasadena, CA (Hybrid)

Position Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to provide exceptional administrative support to our executive team. The ideal candidate should come from a large organization, possess excellent calendar management skills, proficiency in scheduling, handling travel arrangements, and managing travel expenses using tools like CONCUR. The candidate should also be adept at creating presentations using PowerPoint.

Responsibilities:

Calendar Management:

  1. Efficiently manage executive calendars, ensuring all appointments, meetings, and deadlines are organized and communicated effectively.

  2. Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the executive's time.

Travel Coordination:

  1. Arrange complex travel itineraries, including flights, accommodations, and ground transportation.

  2. Handle travel expenses through CONCUR, ensuring accurate and timely reimbursement submissions.

Administrative Support:

  1. Provide comprehensive administrative support to executives, including drafting and editing correspondence, preparing documents, and handling confidential information.

  2. Act as a liaison between executives and internal/external stakeholders.

Presentation Creation:

  1. Develop appealing presentations using PowerPoint to support executive communications and meetings.

  2. Ensure consistency in branding and messaging across all presentation materials.

Communication:

  1. Manage and screen incoming calls and emails, responding or redirecting as appropriate.

  2. Draft and proofread written communications on behalf of the executives.

Project Assistance:

  1. Assist in special projects and initiatives as directed by the executive team.

  2. Coordinate and collaborate with other team members to ensure project success.

Qualifications:

  • Previous experience as an Executive Assistant in a large organization is highly desirable.

  • Exceptional attention to detail and accuracy in all work.

  • Strong written and verbal communication skills.

  • Proficiency in Microsoft Office suite, especially PowerPoint, and experience with tools like CONCUR for expense management.

  • Professional demeanor and strong interpersonal skills.

  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Education: Bachelor's degree or equivalent experience.

If you are interested in this Executive Assistant (Hybrid) then please click APPLY NOW. For other opportunities available at Akkodis go to www.akkodis.com. If you have questions about the position, please contact Priyanka Khurana at Priyanka.khurana@akkodisgroup.com

Equal Opportunity Employer/Veterans/Disabled

Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.modis.com/en-us/candidate-privacy/

  • The Company will consider qualified applicants with arrest and conviction records.

Pay Details: $30.00 to $32.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.modis.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.

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