PRIVACY INFORMATION STATEMENT FOR CANDIDATES FOR “IMC – FORMULA E PROGRAM” site.
Latest update: June 2019
Changes have been indicated in the title of the relevant section. Changes are in bold font within the section.
Welcome to Innovation Manager Challenge Program (IMC) by Modis as part of the Adecco Group.
We look forward to help you to further develop your career. As you’d expect, to properly carry out this Program and our Services, we collect and use information about you.
Adecco Group AG, Bellerivestrasse 30, 8008 Zürich, Switzerland is committed to protecting and respecting your privacy. This Privacy Information Statement describes your privacy rights in relation to the information about you that we process, as well as the steps we take to protect your privacy. We know it’s long, but please read this Statement carefully.
There is an index below, so you can go straight to the bits you want if you prefer.
What are your rights? NEW INFO!
First we need to be clear about how we use some words in this statement.
It may seem obvious, but in this Statement you will be referred to as ‘You’.
When we talk about “we”, “us” or the “Company” we mean Modis brand or Adecco Group, A.G. We have our registered office at Bellerivestrasse 30, 8008 Zürich, Switzerland. The Company is part of the Adecco Group, the largest HR services provider in the world. Through its various companies and business lines the Adecco Group provides several HR (Human Resources) activities like staffing, secondment, payroll services, recruitment & selection, testing solutions, career transition, talent development, training & education, outplacement and international mobility (‘our Activities’).
To carry out our Activities the Company uses several IT systems. In this case the Company provides a website application for those users interested in the Activities. The website allows you to search and apply for jobs the Company and its sister companies advertise which match your interests, skills and/or experience, in the locations where you have expressed an interest in working.
Finally, this is a statement about information about people – like you and your family. It includes facts about you, but also opinions about you and that you hold (“I’m a football fan” for example). It’s not about information about the Company (although sometimes the two overlap). This type of information is sometimes called ‘Personal information’, ‘Personally Identifiable Information’ or ‘PII’. We use the term ‘Personal Information’ in this Statement.
Personal information that the company usually collects includes, but is not limited to:
The company collects and processes personal information:
a. promote the security and protection of people, premises, systems and assets;
b. monitor compliance with internal policies and procedures;
c. administer communications and other systems used by the Adecco Group (including internal contact databases);
d. investigate or respond to incidents and complaints;
e. in the case of photos or videos of training sessions, to report internally that the training sessions have taken place and their content (for example in internal updates) and also to market similar sessions internally and externally to third parties;
f. comply with obligations and rights and cooperate with investigations carried out by the police, government or regulators; and
g. participate in any potential or actual purchase or sale, or joint venture, of all or part of a business or company, that any member of the Adecco Group wishes to participate in.
We are required by law to have a ground set out in the law to process the information we hold about you.
We shall process your personal information with your consent since you freely decide to participate and apply to this Program. When you apply, you also decide to accept our terms and conditions.
When processing is necessary for the legitimate interests of Adecco, we ensure that processing is conducted in such a manner that our legitimate interests outweigh any individual’s interest.
You are not obliged to provide your personal information to us, but it is more or less impossible for us to work with you and provide our services if you do not.
Yes, we do at times. The Company may use automated systems/processes and automated decision-making (like profiling) to provide you with the services you request from us. For example, when we are looking for candidates for the Program, we may conduct a search of our lists of candidates using automated criteria which takes into account your availability, skillset and relevant attributes in a fair and objective way (assessment) to compile a shortlist which ranks which candidates are most likely to fulfil the Program’s requirement. This means that sometimes your position in the rank may be higher than others, depending on how these factors match the Program needs.
The Company can keep your personal information for up to 2 years after you register with us. If you are successful in finding work through us, the Company will need to keep your personal information for a longer period in order to comply with its on-going legal and contractual obligations. Generally we retain your personal data concerning taxes, contracts, contracts of employment and any financial information (including payroll data and data relating to pay, etc.) for 10 years, and other personal information for 2 years.
Do we transfer your data to third parties? NEW INFO!
As mentioned above, we usually disclose your data to third parties. This is done to complete the purposes set out above. We do this in the following circumstances:
Such recipients will only have access to your personal information as required by them to perform their functions and are not permitted to use such personal information for any other purposes. These recipients will be subject to contractual confidentiality obligations.
Your data can be transferred and processed in one or more other countries, in or outside Switzerland or the European Union. A full list of the countries in which we operate is available in our corporate website at https://www.adeccogroup.com/worldwide-locations/
We shall only transfer your data outside Switzerland or the EU to countries which the Swiss authorities or the European Commission believes offers an adequate level of protection to you (a list of those countries is available here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en), or where the Adecco Group has put in place appropriate safeguards to seek to preserve the privacy of your information (for which we usually use one of the forms of data transfer contracts approved by the European Commission, copies of which are available here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).
What are your rights? NEW INFO!
You are entitled to request confirmation whether we process any of your personal information. In some cases you can ask us to provide you with an electronic copy of your information.
If you can demonstrate that personal information we hold about you is not correct, you can request that this information is updated or otherwise corrected.
In certain circumstances, you have the right to request that we restrict the processing of your personal data and/or that your personal data is deleted. You may make such a request at any time and Adecco will evaluate if your request should be granted, however this right is subject to any legal rights or obligations we may have to retain data. For situations where in accordance with the law, we determine that your request to have your personal information deleted must be granted, Adecco will do so without undue delay. Please bear in mind, once your data is deleted – that the Company might not be of service to you anymore once this data about you has been deleted. If you want to re-register with the company again, you will need to re-enter your data.
In certain circumstances, you have the right to restrict the processing of your Personal Data. However, in some instances such restriction of processing may limit the Services that you can receive from us.
If you want to exercise any of your rights, please contact us at email@example.com.
When you email us to exercise your rights, the Company may ask you to identify yourself before actioning your request.
Finally, you have the right to lodge a complaint with the data protection authority in the place where you live or work, or in the place where you think an issue in relation to your data has arisen.
You are responsible for keeping your login details to the website application safe, in particular the password that we have given you or that you have chosen. These login credentials are for your own use. You are not permitted to share your credentials or other account details with any other person(s).
How could you contact us?
If you have any questions or concerns regarding our Statement, would like further information about how we protect your information (for example when we transfer it outside Europe) and/or when you want to contact the company’s Group Data Protection Officer, please email us at firstname.lastname@example.org
The terms of this Statement may change from time to time. We shall publish any material changes to this Statement through appropriate notices either on this website or contacting you using other communication channels.
The Innovation Manager Challenge team