PRIVACY INFORMATION STATEMENT FOR CANDIDATES FOR “IMC – FORMULA E PROGRAM” site.

Latest update: April 2019

Welcome to Innovation Manager Challenge Program (IMC) by Modis as part of the Adecco Group.

We look forward to help you to further develop your career. As you’d expect, to properly carry out this Program and our Services, we collect and use information about you.

Adecco Group AG, Bellerivestrasse 30, 8008 Zürich, Switzerland is committed to protecting and respecting your privacy.  This Privacy Information Statement describes your privacy rights in relation to the information about you that we process, as well as the steps we take to protect your privacy. We know it’s long, but please read this Statement carefully.  

Index

Some terms to be clear about

What personal information does the company collect and use?

Why do we use personal information about you?

What does the law say about this?

Do you have to give us the personal information we ask for?

Do we process information about you without any human intervention at all?

How long do you keep my personal information for?

Do we transfer your data to third parties?

Do we transfer your data outside the European Union?

What are your rights?

What about data security when using Adecco Systems?

How do we handle changes to this Statement?

 

Some terms to be clear about

First we need to be clear about how we use some words in this statement.

It may seem obvious, but in this Statement you will be referred to as  ‘You’.

When we talk about “we”, “us” or the “Company” we mean Modis brand or Adecco Group, A.G. We have our registered office at Bellerivestrasse 30, 8008 Zürich, Switzerland. The Company is part of the Adecco Group, the largest HR services provider in the world. Through its various companies and business lines the Adecco Group provides several HR (Human Resources) activities like staffing, secondment, payroll services, recruitment & selection, testing solutions, career transition, talent development, training & education, outplacement and international mobility (‘our Activities’).

To carry out our Activities the Company uses several IT systems. In this case the Company provides a website application for those users interested in the Activities. The website allows you to search and apply for jobs the Company and its sister companies advertise which match your interests, skills and/or experience, in the locations where you have expressed an interest in working.

Finally, this is a statement about information about people – like you and your family. It includes facts about you, but also opinions about you and that you hold (“I’m a football fan” for example). It’s not about information about the Company (although sometimes the two overlap).  This type of information is sometimes called ‘Personal information’, ‘Personally Identifiable Information’ or ‘PII’. We use the term ‘Personal Information’ in this Statement.

What personal information does the company collect and use?               

Personal information that the company usually collects includes, but is not limited to:

  • your first and last name, email address, location, work experience, education, documents evidencing your identity and right to work, assessment results performed for this Program and any other information you listed on your resume or CV;
  • if you contact us, in some cases we will keep a record of that correspondence;
  • feedback about you from our staff and third parties; where you give feedback on others, we usually keep that too and that is also personal information about you (it’s your opinion after all);
  • we may also collect information on your visits to our website including (but not limited to) your IP address, browser, timestamp, location, country traffic data, location data, weblogs and other communication data and the resources that you access. This information will make your visit to our website application easier in the future. We might, for example, suggest jobs to you which are being handled by branches local to where you were when you contacted us;
  • we may also collect information for marketing purposes and analysis, including information on how your respond to email, sms, phone and other marketing campaigns;
  • throughout the Program, we will record videos, make pictures and/or collect quotes of you. We will use such material and information and can share it with the public by using traditional media (for example this website or an intranet) and social media to promote these activities and make publicity of the particular event. Any use by us or third party will only be in a proper and adequate manner and will not be in a manner that may cause damage to your image or reputation.
  • details of any disabilities and any accommodations we may need to make for you in the workplace; and
  • in some cases we will also collect sensitive personal information where we are permitted to do so by law (so in some countries we will ask you about your background for equal opportunities monitoring).

Why do we use personal information about you?

The company collects and processes personal information:

  1. to provide information about the Innovation Manager Challenge - Formula E Program;
  2. to make possible your application process and participation in the Innovation Manager Challenge - Formula E Program;
  3. to help and support your employability;
  4. to find you suitable jobs/assignments to apply for, or facilitating the process of applying for jobs/assignments. This includes sending your CV to prospective employers for their consideration and keeping you informed of future work opportunities by email, telephone, mail and/or other communication methods;
  5. with your consent we may also use your contact data for direct marketing for example via e-mail, messaging or telephone;
  6. to further develop, test and improve our website, or other existing or new systems/processes to better serve you; this mainly takes place in the context of new IT systems and processes, so that information about you may be used in the testing of those new IT systems and processes where dummy data cannot fully replicate the operation of that new IT system;
  7. to perform studies and statistical and analytical research, for example to compare the effectiveness of our placement of candidates between different business sectors and geographies and seek to identify factors that might influence any differences we identify;
  8. to transfer data to third parties (see below);
  9. where necessary, to comply with any legal obligation; and
  10. we may also process your information to: 

a. promote the security and protection of people, premises, systems and assets;
b. monitor compliance with internal policies and procedures;
c. administer communications and other systems used by the Adecco Group (including internal contact databases); 
d. investigate or respond to incidents and complaints;
e. in the case of photos or videos of training sessions, to report internally that the training sessions have taken place and their content (for example in internal updates) and also to market similar sessions internally and externally to third parties;
f. comply with obligations and rights and cooperate with investigations carried out by the police, government or regulators; and
g. participate in any potential or actual purchase or sale, or joint venture, of all or part of a business or company, that any member of the Adecco Group wishes to participate in. 

What does the law say about this?

We are required by law to have a ground set out in the law to process the information we hold about you.

We shall process your personal information with your consent since you freely decide to participate and apply to this Program. When you apply, you also decide to accept our terms and conditions.

When processing is necessary for the legitimate interests of Adecco, we ensure that processing is conducted in such a manner that our legitimate interests outweigh any individual’s interest.

Do you have to give us the personal information we ask for?

You are not obliged to provide your personal information to us, but it is more or less impossible for us to work with you and provide our services if you do not.

Do we process information about you without any human intervention at all?

Yes, we do at times. The Company may use automated systems/processes and automated decision-making (like profiling) to provide you with the services you request from us. For example, when we are looking for candidates for the Program, we may conduct a search of our lists of candidates using automated criteria which takes into account your availability, skillset and relevant attributes in a fair and objective way (assessment) to compile a shortlist which ranks which candidates are most likely to fulfil the Program’s requirement. This means that sometimes your position in the rank may be higher than others, depending on how these factors match the Program needs.

How long do you keep my personal information for?

The Company can keep your personal information for up to 2 years after you register with us. If you are successful in finding work through us, the Company will need to keep your personal information for a longer period in order to comply with its on-going legal and contractual obligations. Generally we retain your personal data concerning taxes, contracts, contracts of employment and any financial information (including payroll data and data relating to pay, etc.) for 10 years, and other personal information for 2 years.

Do we transfer your data to third parties?                          

As mentioned above, we usually disclose your data to third parties. This is done to complete the purposes set out above. We do this in the following circumstances:

  • To our suppliers. We engage or employ other companies and individuals to perform functions on our behalf. This category of third-parties includes:
  • Microsoft Azure Cloud (hosting services of the website) with a primary data centre in Amsterdam (Netherlands) and secondary data centre in Dublin (Ireland);
  • VICE Iberia MediaGroup, S.L. (hosting and managing the data base) with registered address at Calle Alava, 140 – Sobreatico, 08018 Barcelona, Spain with its partner COLT Technology Services, S.A.U. with registered address at C/ Acero, 5-7 08038 Barcelona, Spain and their respective subcontractors.

Such recipients will only have access to your personal information as required by them to perform their functions and are not permitted to use such personal information for any other purposes. These recipients will be subject to contractual confidentiality obligations. 

  • To Modis entities located in United Kingdom, United States, Belgium, Bulgaria, Canada, France, Germany, Italy, Netherlands, Norway, Poland, Singapore, Spain, Sweden, Australia and Japan. A list of Modis companies can be found in this website: “Contact your local Modis” section. 
  • As well to other members of the Adecco group of companies in other countries. These may be located in- or outside the European Union; different members of the group fulfil different functions and as result your information may be shared with them for different reasons:
    • information is shared with members of the Adecco group that provide IT functions for the Adecco companies world-wide; those IT functions are located among others: US, France, Czech Republic.
    • information is also shared with Adecco affiliates world-wide where you have expressed an interest in opportunities in that market, or members of the Adecco Group identify that you may have particular skills required or helpful in that market.A list of the countries in which we operate is available in the ‘choose your country’ function of our website at https://www.adeccogroup.com/worldwide-locations/
  • To our clients/prospective employers: we will share your data with clients of ours who are offering jobs/assignments you may be interested in, or who are interested in your profile. They owe contractual and other confidentiality obligations in relation to your data to us, and to you;
  • We will share your data with government, police, regulators or law enforcement agencies if, at our sole discretion, we consider that we are legally obliged or authorised to do so or it would be prudent to do so; and
  • As part of due diligence relating to (or implementation of) a merger, acquisition or other business transaction we may need to disclose your data to the prospective seller or buyer and their advisers.

Do we transfer your data outside Switzerland or the European Union?

Your data can be transferred and processed in one or more other countries, in or outside Switzerland or the European Union. A full list of the countries in which we operate is available in our corporate  website at https://www.adeccogroup.com/worldwide-locations/

We shall only transfer your data outside Switzerland or the EU to countries which the Swiss authorities or the European Commission believes offers an adequate level of protection to you (a list of those countries is available here: http://ec.europa.eu/justice/data-protection/international-transfers/adequacy/index_en.htm), or where the Adecco Group has put in place appropriate safeguards to seek to preserve the privacy of your information (for which we usually use one of the forms of data transfer contracts approved by the European Commission, copies of which are available here: http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm ).

What are your rights?                                                               

  • Right to access and obtain a copy of your personal information

    You are entitled to request confirmation whether we process any of your personal information. In some cases you can ask us to provide you with an electronic copy of your information.

  • Right to correct your personal information

    If you can demonstrate that personal information we hold about you is not correct, you can request that this information is updated or otherwise corrected.

  • Right to be forgotten/have data deleted

    In certain circumstances, you have the right to request that we restrict the processing of your personal data and/or that your personal data is deleted.  You may make such a request at any time and Adecco will evaluate if your request should be granted, however this right is subject to any legal rights or obligations we may have to retain data. For situations where in accordance with the law, we determine that your request to have your personal information deleted must be granted, Adecco will do so without undue delay. Please bear in mind, once your data is deleted – that the Company might not be of service to you anymore once this data about you has been deleted. If you want to re-register with the company again, you will need to re-enter your data.

  • Right to object
    As far as the company’s processing of your data is based on the company’s legitimate interest (and no other processing ground) or relates to direct marketing, you are entitled to object to the Company processing your data by reference to your particular situation.

If you want to exercise any of your rights, please contact us at adecco.globalprivacy@adecco.com.

When you email us to exercise your rights, the Company may ask you to identify yourself before actioning your request.

Finally, you have the right to lodge a complaint with the data protection authority in the place where you live or work, or in the place where you think an issue in relation to your data has arisen.

What about data security when using Adecco Systems?

You are responsible for keeping your login details to the website application safe, in particular the password that we have given you or that you have chosen. These login credentials are for your own use. You are not permitted to share your credentials or other account details with any other person(s).

How could you contact us?

If you have any questions or concerns regarding our Statement, would like further information about how we protect your information (for example when we transfer it outside Europe) and/or when you want to contact the company’s Group Data Protection Officer, please email us at adecco.globalprivacy@adecco.com

How do we handle changes to this Statement?

The terms of this Statement may change from time to time. We shall publish any material changes to this Statement through appropriate notices either on this website or contacting you using other communication channels. 

The Innovation Manager Challenge team